| While most companies have specific
| |
| | your bookkeeper is responsible for paying
|
| policies and a printed procedure manual
| |
| | sales tax she should write down all
|
| written up for employees to follow, your
| |
| | relevant information including when to
|
| cleaning business may have started on a
| |
| | send in the taxes, where it goes, who she
|
| part-time basis with you doing
| |
| | or he calls if there are questions.
|
| everything. Most likely, nothing was put
| |
| | Keep your manual consistent by creating a
|
| in writing. With many different tasks
| |
| | simple template that you use for all of
|
| pulling you in a thousand directions,
| |
| | your procedures. Following is an example
|
| putting your procedures down into writing
| |
| | for the format of a section:1. Date
|
| has most likely not made it to the top of
| |
| | Updated: _________________2. Updated by:
|
| your "to do" list. But what happens when
| |
| | ___________________3. Procedures Required
|
| you want to go on a vacation? Or if you
| |
| | to ____________________________________4.
|
| become sick or injured? Having a written
| |
| | List step-by-step proceduresA filled out
|
| policy and procedures manual for your
| |
| | page might look something like this:Date
|
| cleaning business means your business can
| |
| | Updated: 9/15/06Updated by: John
|
| keep running if you do become sick or
| |
| | JonesProcedures Required to
|
| injured or if you decide to take some
| |
| | CheckVoicemail.- Call 555-5555- Press the
|
| much needed time off.So how do you go
| |
| | # key to stop the message- Enter code:
|
| about writing down the procedures you do
| |
| | 9156- Listen to messages- Press 3 to
|
| to keep your business running? Start off
| |
| | delete message, press 7 to save
|
| by realizing this is an important task to
| |
| | messageListed below are additional items
|
| take on. Following are a few tips to
| |
| | that you will probably want to include in
|
| help you create a procedures manual for
| |
| | your cleaning business' procedures
|
| your cleaning business:1. Don't try to
| |
| | manual. This is just a general list. One
|
| sit down and write out your manual in one
| |
| | of your first steps in putting together
|
| sitting. You will get discouraged and
| |
| | your own manual will be to decide what
|
| most likely set the document aside and
| |
| | information you need to include.-
|
| never get back to it. You do not have to
| |
| | Important contact information.- Customer
|
| tackle this project all at once.
| |
| | contact information and contract
|
| Instead, set aside a block of time every
| |
| | information.- Account numbers and
|
| day or once a week to work on your
| |
| | passwords.- Vendor lists.- Legal
|
| manual.2. Set up your manual as a
| |
| | information- Type of business entity,
|
| Microsoft Word document and password
| |
| | important account numbers.- Computer
|
| protect it. Microsoft Word is an easy
| |
| | procedures, software and product ID's,
|
| program to work with and allows you to
| |
| | back-up systems.- Website designer,
|
| easily make changes. By password
| |
| | website host and registrar for domain
|
| protecting the document it will not be
| |
| | names.- Bookkeeping procedures.-
|
| accessible to anyone else. Just make sure
| |
| | Procedures for paying taxes.- Payroll
|
| you share the password with a spouse or
| |
| | procedures.- Employee evaluation
|
| trusted assistant in case something
| |
| | procedures.- Where to find equipment
|
| happens to you.3. Start by putting basic
| |
| | warranties and service information.
|
| information into your manual. This is
| |
| | Information on your safety program
|
| the information that you needed to get
| |
| | including where to find MSDS sheets.The
|
| your cleaning business up and running and
| |
| | easiest way to begin putting together
|
| is probably scattered about your office
| |
| | your manual is to make a list of all the
|
| in numerous documents. Some of the
| |
| | things that you and others do for your
|
| information you'll want to document
| |
| | cleaning company that need to be
|
| include: your business address, e-mail,
| |
| | documented. If you can delegate some of
|
| phone number, fax number, your attorney's
| |
| | these items to others then do so! That
|
| name and address, accountant's name and
| |
| | will make your job all that much easier.
|
| address, bank account information,
| |
| | Put together a template that works for
|
| Employee Identification Number (EIN),
| |
| | your cleaning business and then start
|
| sales tax number and credit card
| |
| | filling in the blanks. Before you know
|
| information.4. When you are working on
| |
| | it, your manual will be completed. Print
|
| specific tasks for your business, whether
| |
| | it off and put it into a three-ring
|
| that be sending out billings, making
| |
| | binder so you can use it as a reference.
|
| sales calls, etc., write down your
| |
| | Then if for some reason you cannot work
|
| procedures. If there are particular
| |
| | or if you decide to finally take that
|
| tasks that have to be done regularly, or
| |
| | vacation there will be procedures in
|
| other tasks you feel are important to the
| |
| | place so your cleaning business can run
|
| business, make sure you document the
| |
| | efficiently in your absence.Copyright (c)
|
| procedures, step-by-step. You can even
| |
| | 2006 The Janitorial StoreSteve Hanson is
|
| dictate the specific procedures into a
| |
| | co-founding member of The Janitorial
|
| tape recorder and have those
| |
| | Store (TM), an online community that
|
| transcribed.5. If you have other people
| |
| | offers weekly tips, articles, downloads,
|
| helping you, such as an assistant,
| |
| | discussion forums, and more for anyone
|
| bookkeeper, or salesperson, have them
| |
| | who would like to learn how to start a
|
| document what they do. For instance, if
| |
| | cleaning business.
|
