| The technically savvy amongst you will be familiar with | | | | Select "Tools" and then "Options". |
| the treasures of keyboards shortcuts available | | | | Then select the "Other" tab and hit the "AutoArchive" |
| throughout the Microsoft Office suite. This article will | | | | button. |
| highlight some neat keyboard shortcuts and useful tips | | | | Specify how often you want Outlook to Archive old |
| in Outlook. | | | | messages. |
| Tips | | | | Check all other details such the archive folder and hit |
| Here are a few simple tricks that are often | | | | "OK" when ready. |
| overlooked: | | | | Shortcuts |
| Create a Cool Signature | | | | It is true to say the keyboard really is faster than the |
| Signatures save time through typing repetition and look | | | | mouse for an array of commonly used tasks. The |
| professional, but their true value lies in the promotion of | | | | mouse operates in the sluggish point, select and click |
| a brand - this could be your business or yourself! | | | | manner. It's a bit like the tortoise and hare story, but this |
| Just follow these simple steps: | | | | time the hare (your fingers) never gets tired! |
| Select "Options" from the "Tools" menu. | | | | Here is a list of speedy keyboard shortcuts that will |
| Select the "Menu" tab then hit the "Signature" button. | | | | knock seconds off that slovenly mouse. There is no |
| From the Create Dialogue box, select the "New" | | | | need to try remembering them all - only the ones that |
| button. | | | | you use on a regular basis. |
| Type your name and hit "Next". | | | | Messages |
| In the signature box, enter information such as your | | | | Check for new messages "Ctrl + M" |
| name, address, phone number, business name, email | | | | Create a new message "Ctrl + N" |
| address & website. | | | | Reply to a message "Ctrl + R" |
| Change the Look of Unread Messages | | | | Reply to all "Ctrl + Shift + R" |
| Outlook, by default, highlights unread messages in your | | | | Forward a message "Ctrl + F" |
| Inbox with a bold font. You can change this font so it | | | | Print an item "Ctrl + P" |
| stands out more to a different font type, colour or size. | | | | Contacts |
| Tell a colleague so there are no more excuses for | | | | Display address book "Ctrl + Shift + B" |
| missing important emails! | | | | Create a new contact "Ctrl + Shift + C" |
| To do this, follow the easy guidelines below: | | | | Create a new Distribution List "Ctrl + Shift + L" |
| Select "View" then "Current View" and finally | | | | Create new appointment "Ctrl + Shift + A" |
| "Customize Current View" whilst you are in you inbox. | | | | Organizing |
| Then hit the "Automatic Formatting" button. | | | | Delete an item "Ctrl + D" |
| Select Unread Messages and then click on "Font". | | | | Create new folder "Ctrl + Shift + E" |
| You will then be able to change the settings. Click "OK" | | | | Move items to folder "Ctrl + Shift + V" |
| when finished. | | | | Create New Office Document "Ctrl + Shift + H" |
| Important emails that require reviewing again can be | | | | Searching |
| marked as unread by right clicking the email message | | | | Advanced Find "Ctrl + Shift + E" |
| and selecting "mark as unread". | | | | Calendar |
| Automatically Archive Old Mail using Outlook | | | | Go to today"s date "Alt + D" |
| AutoArchive | | | | Go to a date "Ctrl + G" |
| This handy and easy to use tool automatically moves | | | | Move to appointments on current date (hit enter twice |
| old messages to archive. All you have to do is specify | | | | to open item) |
| how often you would like it done, and Outlook takes | | | | Display the current week "Alt + -" (minus) |
| care of the rest. | | | | Display the current month "Alt + =" |
| To turn on AutoArchive, follow the steps below: | | | | Misc. |